Microsoft will retire Context IQ suggestions in Outlook. Users will no longer see document suggestions when typing “/” in an email and should instead use sharing links, drag and drop, or traditional attachments to insert files.
Microsoft will retire the Outlook for Windows usage report in the Exchange Admin Center starting in April 2026. Administrators should use the Microsoft 365 Admin Center report instead.
Outlook Mobile for iOS now allows users to save calendar events as Drafts, giving organizers more flexibility when preparing meetings.
Microsoft is rolling out an improved email signature management for Outlook on the web and the new Outlook. Users can create multiple signatures, assign different defaults, use a rich text editor, and sync signatures across apps.
Microsoft is rolling out an improved People app in Outlook, introducing a modern, multi-column contacts experience. This update is mandatory for all users, without an opt-out option.
Microsoft has introduced new Microsoft Graph APIs to configure work hours, work location, and location sharing settings in Outlook. These APIs are currently in Preview.
The new Outlook for Windows also includes two release modes: a standard (default) mode and a targeted release mode. Unfortunately, the release mode is controlled by the global release preferences in your M365 tenant.
Microsoft expands the “Get diagnostics” feature to Outlook on the web. Users can now send diagnostic data directly to Microsoft Support, unless an administrator has disabled it.
Microsoft is rolling out built-in email templates for the new Outlook and Outlook on the web. Users can now create, save, and reuse templates for faster and more consistent communication.
Outlook Mobile is relocating the Send button in the compose view to the header area to reduce accidental sends.
Microsoft is updating the Global Address List (GAL) design in Outlook on the web and the new Outlook.
Microsoft will retire the activity-based authentication timeout for Outlook on the web starting in January 2026. Admins should switch to the Microsoft 365 idle session timeout to maintain consistent session control across web apps.
Outlook now shows a visual indicator on profile cards for external participants, helping users quickly identify when they’re communicating outside the organization.
Microsoft is retiring the Outlook Lite app for Android starting in October 2025, beginning with new users. Existing users can continue for a limited time before the app is fully retired in favor of Outlook Mobile.
Microsoft is updating Outlook’s event scheduling with a cleaner event form and new Copilot-powered enhancements. Licensed Copilot users will benefit from agenda drafting and meeting preparation features, while Meeting Insights will be retired for those without a Copilot license.
Microsoft is retiring the web-based Share to Teams experience in Outlook. Starting late September 2025, the feature will only work with the Teams desktop app installed. Users without the client will no longer see the standalone web dialog and will be prompted to install Teams instead.
The ‘Mobile devices’ page in Outlook will be retired.
Outlook will soon stop rendering inline SVG images, displaying blank space in their place. SVG files sent as attachments will still be accessible from the attachment area.
Outlook Newsletters may look simple on the surface, but behind the scenes, each new newsletter creates a hidden SharePoint Embedded container. In this post, I’ll share insights about how they work, what to watch out for, and why admins should pay close attention.
Outlook Newsletters lets users create and share recurring email updates directly within Outlook. Starting in August 2025, the feature will be enabled by default to support more effective team communication.