Share Whiteboards with external people

Whiteboards can be shared with external persons until the end of January. Microsoft announced the possibility in the roadmap.

Someone must share the Whiteboard via a People-specific link.
In a Whiteboard, select Share > Sharing Settings > People you choose and share the Whiteboard with an external email address.

Sharing Whiteboards with external people
Sharing Whiteboards with external people

Whiteboard respects sharing configurations from the SharePoint Admin Center and the B2B Collaboration Settings from Entra.

Whiteboard will respect your OneDrive sharing settings. If your tenant does not allow sharing with guests, then it will continue to prevent sharing in Whiteboard as well.

The external person receives an email and can access the shared Whiteboard via the link on Whiteboard on the web. Depending on the permissions in read or write mode.

Screenshot

General information on sharing Whiteboards is summarized in the documentation. The documentation has not yet been updated with the new possibility.

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Tobias Asböck

Tobias is a Senior System Engineer with around ten years of professional experience with Microsoft 365 products such as SharePoint Online, OneDrive for Business, Teams Collaboration, Entra ID, Information Protection, Universal Print, and Microsoft 365 Licensing. He also has 15+ years of experience planning, administering, and operating SharePoint Server environments. Tobias is a PowerShell Scripter with certifications for Microsoft 365 products. In his spare time, Tobias is busy with updates in the Microsoft 365 world or on the road with his road bike and other sports activities. If you have additional questions, please contact me via LinkedIn or [email protected].

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