Microsoft is releasing the Facilitator agent in Teams meetings to General Availability in September. The agent enables real-time collaborative notes across Windows, Mac, Web, iOS, and Android platforms.
What is Facilitator in Teams meetings?
In Teams meetings, Facilitator keeps your meetings organized and effective with automated notetaking based on the discussion during the meeting that everyone can edit and add to, along with follow-up tasks and actions that everyone can see.Additionally, Facilitator helps moderate meetings in chat by leveraging the set agenda from the meeting invite or identifying the goal from the meeting discussion. At the halfway point and before wrapping up the meeting, Facilitator recaps the decisions made and open questions, ensuring that important follow-up tasks and details aren’t missed.
Once the Facilitator leaves Preview, all users with a Microsoft 365 Copilot license will be able to enable the Facilitator agent in Teams meetings, even without using the Teams Preview client, which is currently required for this feature.
Timeline
General Availability (GA) rollout is scheduled to take place between mid-September and late September 2025.
Please note that this GA announcement applies to the meeting agent. The Facilitator feature is also available in Teams Chats and Teams Rooms meetings, but it is not mentioned for this GA rollout.
What admins should know?
- The Facilitator agent in Teams meetings is available by default for users with a Microsoft 365 Copilot license. Admins can manage the availability by restricting or disabling the Facilitator app in the Teams Admin Center.
- When activated in a meeting, the Facilitator agent creates a new Loop component in the OneDrive of the user who initiated it. To use Facilitator, Loop experiences in Teams must be enabled for meetings.
- Facilitator relies on meeting transcription, so the transcription feature must be available for users with a Microsoft 365 Copilot license.
- Sensitivity labels applied to meetings are not inherited by the AI-generated notes. As a temporary workaround, it’s recommended to avoid using Facilitator for highly sensitive meetings until label inheritance is supported.
Admins should read Set up Facilitator in Microsoft Teams for good preparation.
What users should know?
- The Facilitator agent in Teams meetings is disabled by default. Users with a Microsoft 365 Copilot license must manually turn it on via the meeting options.
- Meeting transcription must be enabled for the Facilitator agent to function properly. The Facilitator agent will automatically enable transcription.
- All meeting participants (except external users) can view and interact with the Facilitator agent during the meeting once it has been started, even if they do not have a Microsoft 365 Copilot license.
- To access the AI-generated notes produced by the Facilitator agent after the meeting has ended, users must have either a Microsoft 365 Copilot or Teams Premium license. These notes are part of the Intelligent Meeting Recap experience. Users without one of these licenses will not have access to the AI-generated notes or Intelligent Meeting Recap.
- Facilitator is not supported in external meetings.
- External participants do not have access to AI-generated notes. However, an internal participant can manually forward or share the notes with them after the meeting.
